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We are looking for an

Executive Assistant*

*International graduate students are encouraged to apply.

Do you want to leverage your skills in a fast-paced environment? 
  • The Role: Executive Assistant (This is not a personal assistant role, the CEO already has a personal assistant) This role requires a high level of strategy, business management, and coordination skills. This role will work directly with CEO Zahnia Harut to help keep her organized, manage her schedule and help out with personal and administrative tasks to keep up our fast growth.

  • Location: The position is not a virtual and ideal candidate will be in Minnesota and be available from 8.30am to 5pm, Monday-Friday

  • Pay: This is a salaried role and due to the importance of this role pay is negotiable

  • Hours: Ideally full-time position, 32-40 hours per week.

We are changing a lot of lives daily, and would love to have you onboard working directly with our CEO for the next level of growth and development in our mission to be the best in the world at enhancing the quality of life of people in our community & eradicating disparities while cultivating a meaningful life

What Kind Of Qualifications Do You Need?

You have experience successfully being an assistant, operations manager, project manager or in a clerical office/admin capacity with a proven track record of high-level efficiency. 

You have a strong understanding of online technologies, including but not limited to:  Google Suite (Docs, Sheets, Presentations, etc.), Google Mail, Google Calendar, Project Management Platform (ideally ClickUp or Asana), Zoom and Apple product etc.

You have excellent communication skills and are able to confidently interact with outside people/parties as it relates to the CEO’s daily communications, scheduling and requirements.

You’re familiar with and can anticipate the multi-faceted needs that a busy Female CEO has, and are excited to support where needed between home, family, and office/admin support.  

You have a drivers license and means of transport 

Last but certainly not least, you have a proven track record of driving success and results in your career.

This Role Is For You If...

You have an insane attention to detail ​and are extremely organized, keeping everything in line

You are great at simply getting things done, and are execution-focused.

You have a “whatever-it-takes” attitude, love deadlines, and thrive on accountability.

You don't need to be micro-managed and enjoy some autonomy and flexibility to get results in the way you know how.

You are not afraid to get your hands "dirty" and love learning new technologies.

You learn quickly and can work without much direction.

You're a team-player and are fired up to work with a multi-cultural company that is making a positive difference in the community by supporting those with disabilities.

Some Of The Specific Role Functions
Project Management

Support the CEO in overseeing and coordinating the completion of projects relating to any of our core areas of business including:

  • Assisted Living Business Projects

  • Real Estate Development/renovation projects

  • Accounting 

  • Advocacy Work Boards, which includes prepping for meetings with senators & house representatives.  

You don't need exact experience in these areas of Business to be considered but you will need strong project management skills and the ability to keep multiple projects organized, and moving toward completion 

CEO Personal Support

Provide a second set of eyes, brain, and hands to support the CEO with personal life management (appointments, lunches for her and her family, scheduling work for home projects, researching and booking travel, etc.)

Assist with personal requests from the CEO that fall outside of day-to-day business such as:

  • Manage house duties, including but not limited to, stocking groceries & house supplies, monitoring house appliances, and cleaning schedules, scheduling and being present for house appointments, paying contractors etc.

  • Assist with picking up/dropping off school-aged daughter and assists with schoolwork & extracurricular activities.

Administrative Support

Manage CEO inbox and email communications

Manage CEO calendar and schedule on a daily basis, actively seeking to take things off of CEO’s plate and mitigate overbooking, scheduling, and over-committing

Follow up and filter messages from other platforms as necessary (social media, live team meetings, team communications in Slack, etc.)

Create reports on business specifics, gathering data and doing research as needed.

Send gifts, notes, letters and other packages to internal and external people

Support the CEO on various marketing activities.

Handle outreach and external communications for things such as PR, interviews, and more

Maintain unparalleled confidentiality, discretion, and judgment due the nature of our work.

And much more! But we'll take it one key step at a time, and have the systems in place to help execute your role effectively

Your Next Steps...

If this sounds like your kind of position, then you’re our kind of Executive Assistant! Take two minutes to apply below.

We look forward to reviewing your application and hopefully welcoming you to the Affinity CareTeam!


Get started below now:

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